MAD FISH PERFORMING ARTS
Stage School & Agency
GDRP & Privacy Statement
Mad Fish Management is a boutique Talent Agency offering a bespoke and tailored selection of clientele for the Talent Industry. The website for Mad Fish Management is www.madfishstageschoolsussex.com. In compliance with the General Data Protection Regulation, we are committed to protect your privacy.
This includes the conditions under which we may disclose information to others with your consent and how we keep that information secure.
We adhere strictly to the terms of our Agency Agreement which all clients sign on joining and which is their responsibility to make themselves familiar with.
Data comes to us via email messages from potential clients and clients that have our contact details both on email, our website and via Spotlight. Others come via our social media platforms Facebook/Instagram/Twitter
Your data is kept securely during the time you are represented with us and until such time as it is no longer required or has no use – ie when either you as client or us as agents terminate our contract with you. At this point you have the rightaccordance with the GDPR to request the erasure of all your personal data.
Information about you may be shared on our social media and website in order to promote you as a performer and us as a professional agency. This is something agreed to when you sign your Agency Agreement.
Images we collect of our actors working can and may be used in perpetuity for promotion for the
We will only ever use first names of all the under 18 year olds we represent on social media platforms to protect their identity. Our social media platforms feature sharing buttons which helps promote our agency.
We will collect, store, and use the following categories of personal data about you:
Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
Date of birth, gender and/or age, your nationality and/or citizenship status
Next of kin and emergency contact information
National Insurance number
Bank account details and tax status information
Copies of driving licence and passport
Agency client engagement information (including copies of right to work documentation, references, samples of work and submissions (in any form including tapes, images and documents), and information included in a CV or cover letter or as part of the client application process).
Career history including work/engagement/project/employment records, project details, job titles, work history, working hours, holidays, training records and professional memberships)
Payment and fee details including any interest in and connection with any intermediary through which your services are supplied and royalty payments.
Merchandising, commercial tie-up rights, advertising, intellectual property rights and other information relating to exploitation of your rights.
Details of contractual negotiations conducted on your behalf with third parties.
Details of the projects/engagements you are or have been involved in
Health information including mental health.
Casting information such as headshots, body measurements, and skin, hair and eye colour.
Information about criminal convictions or offences
Some of the personal data above may also fall within “special categories” of more sensitive personal data such as:
Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
Trade union membership.
Information about your health, including any medical condition, health and sickness records
Genetic information and biometric data.
Some of the personal data above may also fall within personal data relating to criminal convictions and offences.
What is the source of your personal data?
Most of the personal data we collect, store and use about you will be provided by you (or third parties authorised by you) as follows:
As part of and during the agency client engagement process prior to you engaging us as your agents (e.g. submissions, CVs and references); and
As part of the agency client relationship to enable us to fulfil our contractual obligations to you under our agency client agreement.
We may also use and store personal data about you from:
Information generated about you in fulfilling our contractual obligations under the agency client agreement; and
Information about you that is available from public sources (e.g. IMDB, Wikipedia, LinkedIn, Spotlight, YouTube).
How will we use your personal data and what are our legal grounds for processing your personal data?
We use your personal data primarily for the purpose of acting for you as your agent. The situations in which we may use your personal data are set out below along with the legal grounds we will rely upon to process your data. Some of the legal grounds for processing will overlap and there may be several grounds which justify our use of your personal data.
The processing of your personal data is necessary for the performance of an agency client agreement or to enable us to take steps at your request prior to entering into an agency client agreement:
To make a decision about whether we take you on as a client
Determining the terms of our agency client agreement with you
Keeping you up to date and reporting to you
To represent you
To find and put you forward for new projects and engagements
To create an artist/performer profile on our casting database and website to enable us to assess your suitability for new roles and projects so that we can easily forward your profile onto third parties such as casting directors and producers and transfer your profile onto a third-party casting database and to find and put you forward for new roles and projects.
Negotiating the terms of your engagement on new projects with third parties including (but not limited to):
The scope of your services
Fees, payments and royalties
Work benefits and expenses
Working hours, dates of the engagement, place of work and your work environment
Managing your affairs and servicing contracts
To negotiate your intellectual property rights, licence fees and royalty payments
To collect and receive payments on your behalf, to undertake invoicing, to collect and pay VAT and to deduct our commissions
Making arrangements for the termination of any agency client relationship
The processing of your personal data is necessary for our legitimate interests of running an agency business:
Business management and planning
Dealing with legal disputes involving you and/or our employees
Equal opportunities monitoring
Updating client records
To monitor and keep records of our communications with you and our staff
For market research and analysis and developing statistics
For some direct marketing communications
To comply with our legal obligations
Accounting and auditing of our business
To comply with any obligations under employment law and/or under the Employment Agency Standards
All such information will be Private and Confidential.
All our information is password protected and not held on any public site.
Information may be forwarded to personnel employed on productions who are directly involved with the children such as, but not limited to production offices, chaperones and company management as required by them in the best interests of the child and so that they are able to carry out their work.
Information containing names, email address of parent, contact telephone numbers and age are held on a password protected device and on a paper register locked in the office.
Licenses along with other information such as birth certificates and passport copies are held in files and are password protected.
The Children and Young Persons Act requires such licenses to be kept for a 6-month period after which any held in our possession will be destroyed / deleted and producers/ company managers will be advised to destroy / delete also.
No information will be shared with third parties other than that which is absolutely necessary in order to be able to cast, licence or train children.
Any data sent to teachers, chaperones, producers, company managers, casting agents) will be responsible for destroying such data and Mad Fish will not be held liable for their failure to do so.
Data controller – E C BURNETT
Individuals have a right to appeal to the Information Commissioner if they feel that data is being mishandled.
● We will not sell or rent your information to third parties, (including not sharing information to third parties for marketing reasons).
When contacting Third Party Service Providers working on our behalf, we will only ever share the necessary information required in order for them to complete tasks and deliver the service. Third Party Service Providers may include; Agents, Subcontractors and other associated organizations.
● Please be reassured that we will not release your information to third parties beyond the Mad Fish Management Team for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Under the General Data Protection Regulation (GDPR), you have rights as an individual which you can exercise in relation to the information we hold about you.
The right to be informed
This encompasses our obligation to provide ‘fair processing information’, typically through a privacy notice that emphasises the transparency in our data processing methods and the reasons we may process your personal data with your consent.
The right of access
This allows individuals to be aware of and verify the lawfulness of the processing.
The right to rectification
This gives individuals the right to have personal data rectified if it is inaccurate or incomplete.
The right to erasure
Also known as ‘the right to be forgotten’ this enables an individual to request the deletion or removal of personal data where there is no compelling reason for its continued processing.
The right to restrict processing
This provides individuals with the right to ‘block’ or suppress processing of personal data.
The right to data portability
This permits individuals to obtain and reuse their personal data for their own purposes across different services. It allows them to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without limiting usability.
The right to object
Individuals have the right to object to processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); direct marketing (including profiling); and processing for purposes of scientific/historical research and statistics.
Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation (GDPR). If we do hold information about you, we will:
● give you a description of it;
tell you why we are holding it;
tell you who it could be disclosed to; and
● let you have a copy of the information in an intelligible form.
We will try to deal with your request informally, for example by providing you with the specific information you need over the telephone if appropriate. The accuracy of your information is important to us. If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting us via mail:Admin@madfishstageschoolsussex.com
You also have the right to ask for a copy of the information Mad Fish Management holds about you.
You may request details of personal information that we hold about you or your child.
If you believe that any information, I am holding on you or your child is incorrect, out of date or incomplete, please email me as soon as possible so that I can comply with my obligations to keep your information accurate. Equally, you have the right to request me to delete your personal data where there is no compelling reason for me to hold it.
E C BURNETT